BookingMaster

For international congresses

Your congress travel desk, built into your website.

Used by 200+ international congresses. We run the hotels, group blocks and delegate support.

  • Hotels
  • Activities
  • Transfers
  • Group blocks
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  • 70+ cities

Illustration: the BookingMaster widget on the AEPC 2027 accommodation page, showing four Prague hotels, with a city tour, an airport transfer, a group enquiry and a multilingual chat with Eric, our AI concierge.

ISNI — International Congress of NeuroimmunologyESNR — European Society of NeuroradiologySpine Interventional Neuroradiology CourseMIXiii Health-TechLCA FoodICOMSCIOU — Orientación Educativa UniversitariaSIOG — International Society of Geriatric OncologyEEM Business Events & B2B CommunicationAlo CongressAEPC — European Paediatric & Congenital CardiologyEPIMARWorld Congress of NeurologyInternational Stroke ConferenceECCMID — European Congress of Clinical MicrobiologyWONCA World ConferenceISPOR International CongressIUPESM World CongressAsia Pacific Vascular Intervention CoursePan American Congress of CardiologyAfrican Federation for Emergency MedicineMiddle East Update in AnesthesiologyInternational Bar Association AnnualWorld Petroleum CongressISNI — International Congress of NeuroimmunologyESNR — European Society of NeuroradiologySpine Interventional Neuroradiology CourseMIXiii Health-TechLCA FoodICOMSCIOU — Orientación Educativa UniversitariaSIOG — International Society of Geriatric OncologyEEM Business Events & B2B CommunicationAlo CongressAEPC — European Paediatric & Congenital CardiologyEPIMARWorld Congress of NeurologyInternational Stroke ConferenceECCMID — European Congress of Clinical MicrobiologyWONCA World ConferenceISPOR International CongressIUPESM World CongressAsia Pacific Vascular Intervention CoursePan American Congress of CardiologyAfrican Federation for Emergency MedicineMiddle East Update in AnesthesiologyInternational Bar Association AnnualWorld Petroleum Congress

Delegate journey

From arrival to checkout, every delegate is looked after.

One booking flow on your congress site covers the whole trip — and our team and Eric stay with each delegate until 30 days after the event.

  1. Illustration: a smiling greeter in a suit holds up a welcome sign in an airport arrivals hall.

    01 Arrive

    Met at the airport and driven to the hotel.

  2. Illustration: a receptionist hands a key card to two guests with suitcases at a hotel front desk.

    02 Check in

    A negotiated rate, minutes from the venue.

  3. Illustration: a smiling welcome-desk host hands a badge to an arriving delegate.

    03 Attend the congress

    Badge in hand, focused on the science — not the logistics.

  4. Illustration: a guide points out a historic street to a small group of conference delegates.

    04 Explore the city

    Tours and experiences after the sessions.

  5. Illustration: a hotel concierge points to a city map for a smiling guest at the desk.

    05 Ask anything

    Eric answers in 29 languages, 24/7.

How it works

How BookingMaster works

  1. STEP 01

    Tell us about your congress

    Dates, venue, audience. We source hotels near the venue and line up tours and transfers in your city.

  2. STEP 02

    Embed it on your site

    One snippet puts the widget on your congress website, in your brand.

  3. STEP 03

    We look after every delegate

    Our team and Eric handle bookings, changes and questions until 30 days after the event.

Product walkthrough

3 min overview

bookingmaster · live demo

Commercial model

Your delegates are already spending. Keep it inside your event.

The hotels, tours and transfers booked around your congress usually happen on Booking.com and taxi apps. With BookingMaster they happen on your site — and you earn a share of every booking, with no liability.

  • Earn on every booking

    A share of every hotel, activity and transfer booked through your site. No setup fee, no subscription.

  • No room-block liability

    Our group desk contracts and manages the blocks. You never guarantee rooms or pay attrition.

  • Settled 3 days after the event

    Live reporting while sales run. One invoice, in EUR, USD or GBP.

Before BookingMaster

  • Delegates book anywhere
  • No visibility of where they stay
  • No revenue from delegate travel
  • Delegate questions land on your team

After BookingMaster

  • Delegates book on your site
  • Live reporting by hotel and day
  • A share of every booking
  • We answer every delegate
Book a meetingCommission-based.

Give your delegates one place to book everything.

Live on your congress site in days, at no cost to you.

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Illustration: a delegate with a suitcase smiles as she opens the door to her hotel room.